When mentoring is used at individual, team and organisational levels its true potential is realised. Swarovski explains how its initiative is building a sense of community right across the global organisation
By Emily Cosgrove
Over the past two years the internal mentoring initiative at crystal producer Swarovski has grown from the seeds of an idea into a global programme branching across Europe and Asia Pacific, and soon to launch in North America.
However, just as the 30,000-strong organisation still retains a firm sense of its heritage (the three family members on the executive board are directly linked to Daniel Swarovski, who founded the company in 1895), the mentoring is also building and promoting a strong sense of community as it grows and evolves. And it is showing how formal mentoring can offer so much more than just one-to-one learning.
By using mentoring as a vehicle to support and drive more skilful, quality conversations at individual, team and organisational level, Swarovski has successfully made the most of an initiative that is often seen as a token gesture.
The internal mentoring programme was initiated and launched by Petra Lockhart, global VP learning for development, sponsored by Anna Cocca, global HR business partner and was supported externally by The Conversation Space.
Kick-off began with a pilot launched in June 2014, supporting an initial 11 mentoring pairs across Europe. Mentees were selected from an identified high-potential talent pool, with a specific focus on encouraging and supporting women in leadership.
According to Lockhart: “Mentoring helps us develop our trust and confidence in leaders, support our women in leadership agenda, our leadership culture and philosophy, and our skills enablement. It has been an energising pilot and has created hunger for mentoring within the organisation.”
Clearly, there are high expectations of internal mentoring, with focus given not only to the nurturing and development of rising talent, but also to some of the most senior people within the organisation.
Both Lockhart and Cocca were clear that the approach to mentoring at Swarovski was to be at the developmental end of the spectrum rather than with sponsorship. This decision was informed partly through a desire to support the development of senior leaders within the organisation in the role of mentor, to enhance their leadership skills and to support their own self-reflection journeys.
As well as intensive initial workshops, small action learning sets enabled mentors to engage with this reflection journey throughout the mentoring programme. Eighteen months later, they are still meeting.
Describing how the mentors were selected for the pilot, Cocca emphasises the importance of choosing only those highly committed and eager to do it. She considers them to have become the ambassadors for mentoring. This, along with their high level of seniority, has been one important element in getting further people on board.
Global roll-out began in February 2015 with the launch of the first Asia Pacific programme in Hong Kong. Twelve mentoring pairs were established, following the same format as the pilot, with the programme sponsored by Francis Belin, senior VP Asia Pacific, also one of the mentors.
The second Europe cohort rolled out in April 2015 with more than double the number of mentoring pairs than in the pilot, and the second Asia Pacific cohort launched this summer. As part of building sustainability for the programme and shifting it to be supported internally, a Train the Trainer event was held in April 2015.
Nine internal HR and L&D practitioners took on the role of internally supporting the mentoring programmes at a regional level.
Some 18 months on, there are almost 100 participants actively involved in the programme. So far there has been a 100 per cent roll-over of mentors, all of whom have taken on a new mentee, and around two-thirds of mentees have been promoted or have taken on extra responsibility in their role.
There is a substantial waiting list to become both a mentee and a mentor, with 30 per cent of mentees’ line managers expressing an interest to be actively involved in the programme.
Anna Lenz, one of the mentees involved in the pilot programme, describes her perception of the value that the mentoring provides, capturing the wider benefit, not just for herself, but also for her mentor and the wider organisation:
“It’s a real win-win – I do win a lot because I have accelerated in my learning. My mentor also wins a lot because he is closer to someone at a different hierarchical level and learns about my view on things. It’s also beneficial for the company because I am more loyal: I have the feeling that the company values me and is interested in my development.”
The greatest challenge to any global programme and specifically one that has the core ambition of growing one-to-one relationships, is geography. Swarovski has met this challenge by supporting mentoring pairs to meet face-to-face at the end of each initial training workshop for initial conversations and also through encouraging pairs to find opportunities to meet when travelling for business.
The majority of pairs who are separated by distance have been able to meet face-to-face at least twice and ensure they stay in regular contact through video conferencing, phone calls and apps, such as WhatsApp.
It is also interesting to note that as the programme grows, with numbers soon to exceed 100, Swarovski has chosen to support the mentoring through regional HR hubs and by continuing to match ‘by hand’, using local knowledge.
This is a huge advantage over mentor matching software which, although it can match high numbers, has a far lower success rate for initiating lasting mentoring relationships.
Lockhart and Cocca are proud of mentoring at Swarovski. There are a number of ‘extras’ they have added that have kept energy high and enabled the programme to achieve great success, in such a short time:
- Providing all mentees and mentors with their own reflection journal from the start of the process and modelling this themselves
- Providing full briefings for all line managers of mentees, including a live Q&A session
- Initial and ongoing support for mentors and mentees, with interactive and challenging workshops, ongoing action learning sets, mid-point reviews and/or booster sessions
- An informal drinks event for all new mentees and mentors before mentees find out who their mentors are. This allows participants to network with others from different functions and levels in the organisation
- Creative thinking around how to inform participants of their match – including handwritten cards and careful timing
- Using action learning as an approach to offer mentors facilitated and peer supervision
- Sharing the story at every opportunity, across both business and support functions.
When Daniel Swarovski established the company, only seven years after the diamond giant De Beers was established, his vision was to create a diamond for everyone. It seems this ambitious goal is reflected in the desire to use mentoring to stimulate a change in the approach to leadership, enabling everyone to have better quality conversations at Swarovski.
Lockhart says the majority of lunch or coffee invitations now discuss mentoring in one form or another. Somehow, it seems, the mentoring programme has connected to the founding philosophy of the organisation:
Our fellow workers are our fellow humans. We need to value each individual as a human being, and help him or her to lead a fulfilled life in honour and dignity.
Emily Cosgrove is co-founder at The Conversation Space
Top tips for growing a successful mentoring programme
1 Choice of programme owner is critical Having the global head of L&D and global head of HR on board had a huge impact on launching, getting buy-in for and supporting the mentoring
2 Select your mentors carefully Ensure they’re eager to be involved and have influence to spread the word. If you can, include senior sponsors as mentors
3 Support your mentees and your mentors along the journey The more energy you invest in continuing the conversation after kick-off, the more
dividends you will reap
4 Support global programmes, both centrally and locally Do this both for more successful matching and for ongoing troubleshooting
5 Make it enjoyable! The energy and enjoyment that Lockhart and Cocca have built into the programme and openly share about the mentoring, is contagious and has created a culture of desirability